Companies must issue itemised payslips to employees

Last updated on 31 October 2023

Under the Employment Act, all companies must issue all employees covered under the Act with itemised payslips. Employees must receive their itemised payslips with the payment of their salaries or within 3 working days of payment. Employees who have been terminated should also receive the payslip together with their outstanding salaries.

For employees who are paid more than once a month, their payslips can be consolidated but must contain the following:

  • Full name of employer.
  • Full name of the employee.
  • Date of payment (If the pay slips consolidate multiple payments, all dates should be listed).
  • Basic salary
    For hourly, daily or piece-rated workers, indicate all of the following:
    • Basic rate of pay, e.g. $10 per hour.
    • Total number of hours or days worked or pieces produced.
  • Start and end date of salary period.
  • Allowances paid for salary period, such as:
    • All fixed allowances, e.g. transport.
    • All ad-hoc allowances, e.g. one-off uniform allowance.
  • Any other additional payment for each salary period, such as:
    • Bonuses
    • Rest day pay
    • Public holiday pay
  • Deductions made for each salary period, such as:
    • All fixed deductions (e.g. employee’s CPF contribution).
    • All ad-hoc deductions (e.g. deductions for no-pay leave, absence from work).
  • Overtime hours worked.
  • Overtime pay.
  • Start and end date of overtime payment period (if different from start and end date of salary period).
  • Net salary paid in total.

Payslips can be in soft or hard copy (including handwritten ones), and employers must keep records of all payslips issued. Companies must maintain payment records for the latest 2 years for current and ex-employees. For ex-employees, payment records must be kept for one year after the employees left the company.

Payslip templates can be downloaded from Ministry of Manpower’s (MOM) website. Companies can also seek the help of accounting firms that provide payroll and accounting services in Singapore to generate itemised payslips for their employees.