Corporate Secretarial Services

One of the requirements for setting up company in Singapore is the appointment of a locally resident company secretary within 6 months of incorporation. The company secretary’s role is to ensure that the company complies with legislations and regulations, and update board members on their legal responsibilities. In smaller companies, the work primarily revolves around the AGM and filing the annual returns.

This person should have the requisite knowledge and experience to help the company meet all its regulatory compliance obligations such as filing of Annual Returns and holding of its annual general meetings.

Corporate Secretarial Services

We can help you handle routine administrative compliances, meet regulatory and fiduciary requirements as well as reaching statutory and regulatory milestones. This allows you to dedicate your resources to more productive and efficient work that will help focus on the growth of your businesses.

Advising of Companies Act compliance obligations

  • Consultation on routine corporate secretarial matters
  • Monitoring and sending reminders on general compliance in
    respect of corporate secretarial obligations
  • Advising on increase of shares or transfer of shares and other
    matters affecting shareholdings
  • Attending to queries and requests from directors and shareholders

Setting up, Safekeeping and Maintenance of statutory records

  • Company Constitution
  • Share Register and Minutes Book
  • Share Certificate(s)
  • Common Seal
  • Registers of Registrable Controllers
  • Registers of Nominee Directors
  • Registers of Nominee Shareholders

Channel for communication and information

  • Communicating with the shareholders on payment of dividends, share
    and capital issues, transfers and restructuring, general shareholder
    relations and their corporate acquisitions and disposals plans
  • Communicating with accountants for statutory review and provide list
    of minutes to auditors
  • Coordinating with accountant on the distribution of the company’s
    annual report, accounts and interim statement, and the preparation of
    the directors’ statement for circulation to shareholders

Preparing and filings of routine related Resolutions and Minutes

  • Annual General Meeting minutes, the related directors’ meeting or
    resolutions in writing and any notices
  • Updating of Change in Personal Particulars of Company Officers
    / Shareholders with ACRA
  • Apply extension of time for holding Annual General Meeting
  • Approval of Director Fees in AGM for Private Limited Company
  • Sending reminder letters on the due date for holding Annual General
    Meeting and submission of Annual Return to ACRA
  • Purchase of business profile and other information via ACRA Bizfile

Why us?

Our company has been in business since 1971 and we have amassed years of experience to meet all our clients’ compliance needs. We have demonstrated effectiveness in complying with ACRA’s registered filing agent requirements.

Our Company Secretaries:

  • Locally resident in Singapore
  • Reputable and Trustworthy Professionals
  • Registered Qualified Individuals under ACRA
  • Qualified Chartered Accountant
  • Members of the Institute of Singapore Chartered Accountants

Furthermore, for clients who take up our incorporation services in Singapore, we also provide a one-year complimentary corporate secretarial service so they can start off setting up company in Singapore with less worries.

Contact us today for a free 30-minute consultation to assess your needs.

FAQ

1. Is it necessary to appoint a Company Secretary?

Yes. Under Section 171 of the Singapore Companies Act 1967 every Singapore Registered Private Limited company shall have one or more Singapore company secretaries each of whom shall be a natural person and his or her principal place of residence must be in Singapore.

The company secretary must be appointed within six months of incorporation.  If at some point the company secretary chooses to leave the company, this position should not be vacant for more than six months at any one time. The sole director of a company and the company secretary cannot be the same person.

2. Is the company secretary an officer of the company?

Yes, the Singapore company secretary is considered an officer of the company and his or her name must be registered with the Accounting and Corporate Regulatory Authority (ACRA) records. A company secretary mandates the similar fiduciary duties to the company directors and must always act in the best interests of the company and avoid or disclose any possible conflicts that may arise.

3. What are the duties and responsibilities of the Company Secretary?

In general, the Company Secretary maintains and updates the Company’s statutory registers; preparation of agenda and minutes of meetings of directors and shareholders; keep the company and its directors aware of the deadlines such as Annual General Meetings (AGM) and Annual Returns (AR) filing; attend to the appropriate electronic filings with the ACRA for change of company particulars, officers, company shares, such as the transfer of shares, issue of shares and maintaining of the shareholders’ register as well as other compliance matters with regards to The Companies Act 1967.

Get in Touch

Contact us today and we will connect you with the most appropriate specialist to meet your needs.